Application form for Tourism major events grant

1. Application form

 

Application Form for Tourism Events funding

from £1,000 - £10,000

The Tourism Development Unit of Lisburn & Castlereagh City Council will give consideration to financially supporting events that can provide evidence of supporting ALL of the following:

 

A/ Attraction of out-of-state visitors and participants to the Lisburn & Castlereagh City Council area. 

 

B/ Attraction of domestic visitors and participants to the Lisburn & Castlereagh City Council area. 

 

C/ Generation of at least 50 ‘bed-nights’ in the Lisburn & Castlereagh City Council area. 

 

D/ Attract at least 1,250 visitors and participants to the Lisburn & Castlereagh City Council area, if government guidelines permit this number at the time of the event.  

 

E/ Generation of positive publicity for the Lisburn & Castlereagh City Council area strengthening the areas credibility as a tourist and visitor destination. 

 

F/ Attraction of positive media coverage outside the Lisburn & Castlereagh City Council area. 

 

G/ Requires Lisburn & Castlereagh City Council assistance to ensure the overall success of the event.           

 

H/ Has not received funding during this financial year for another event.

 

G/ The event must be held in the Lisburn & Castlereagh City Council area.

 

Where the main purpose of an event is to raise money for a charity and/ or charities, financial assistance will not normally be provided.

All event related activity to be conducted in Council area, i.e. event dinner, accommodation of judges/ staff etc. 

Lisburn & Castlereagh City Council will not fund events taking place on the same date as one of their own organised events.

Lisburn & Castlereagh City Council would encourage early application for support by offering to feature the event in our promotional material where appropriate.

Section 1
Application details 

1. Title of event:  *

 

2. Location of event:  *

 

3. Date(s) of event: *

 

4. Name of Applicant/Organisation/Club:  *

 

5. Official address:  *

 

6. Type of applicant:  *

 

7. What year was the organisation established/incorporated? *

 

8. Is the organisation VAT registered? *

 

9. If you are an organisation, do you have a constitution? *

 

10. What is the legal status of your organisation, if any (e.g. Charity, Limited Company etc.) *

 

11. If members/officers of Lisburn & Castlereagh City Council are nominated onto your board/committee, please provide details:

 

12. Contact information: *

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13. Alternative contact person:  *

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Section 2 
Applicant experience 

14. Do you or your organisation have previous relevant experience in the management of events?  *

 

15. If appropriate, detail your experience of relevant work in the management of events:

 

16. Has your organisation/company been operating for 3 years or more?  *

 

17. If so, please attach up to date accounts for the last 3 years:

Choose File
 

18. Does your organisation/company engage in activities other than the event to which this application relates? *

 

19. For new ventures, please attach an up-to-date Curriculum Vitae (CV) detailing previous employment experience.

Choose File
 

Section 3 
Event background

20. Event Background *

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21. Please give a brief summary of the event.

(This should be a clear concise explanation of the event, and ensure it provides an understandable explanation to those who may have no prior knowledge of the event.) *

 

22. Is this an annual event?  *

 

23. What year is the event in? 
(E.g. 1st, 2nd, 3rd etc.) *

 

24. Provide a brief history of event:  *

 

25. Please list specific aims and objectives of the event: *

AimsObjectives
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26. Detail of you propose to measure your success in meeting the above objectives when the event is completed:  *

 

27. How will Lisburn and Castlereagh City Council benefit from supporting this event?  *

 

Section 4 
Marketing 

28. Who is the event targeted at? 
(E.g. Families, Young couples, Males etc.) *

 

29. Briefly outline how the event will be publicised and marketed.

(E.g. pre-event publicity such as advertising, leaflets, programmes, banners, posters plus media coverage both during and after the event i.e. local/national press, radio, television, magazines etc.) *

 

30. Outline your estimated marketing expenditure *

Method/MediaAmount
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31. Briefly outline what opportunities for Council branding exist at the event  *

 

32. How will the success of the marketing techniques be evaluated?  *

 

33. Please attach a Full Marketing and PR Plan for the event.
 

Failure to enclose a full Marketing/PR Plan for the event will result in your application being rejected *

Choose File
 

Section 5 -
Finance 

(Please note: the maximum amount you can apply for is £10,000 per event)

34. Please list all organisations who are providing sponsorship and the amount being donated: *

 

35. Please fill in the IN-KIND sponsor company name, what kind of sponsor being offered along with the amount being offered:  *

 

36. NB: Enclose copies of letters confirming cash/in-kind funding secured as described above. *

Choose File
 

37. Private sponsorship to be confirmed:  *

Company 
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Type of sponsorship (e.g. cash or in-kind)
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Amount 
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Date confirmation expected
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38. Detail all public sector funding applied for: *

Name of body Amount Purpose of funding Contact name and number Confirmed (Yes/No)
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39. In the absence of public funding would the event (as described within this application form) go ahead? *

 

40. Event costs:  *

Key costs included in category Amount
Category
Participant costs
Production costs
Insurance 
Marketing 
Venue costs
Health and safety 
Administration 
In-Kind sponsorship
Miscellaneous 
Total 
 

41. Event Income *

Detail Amount
Category
Entry fee/income 
Private sector income (Include only confirmed cash and in-kind)
Corporate hospitality 
Merchandising 
Public sector income (include unconfirmed public funding also)
Miscellaneous 
Total 
 

42. Has any confirmed in-kind sponsorship also been included in the expenditure side of the budget? *

 

43. Project/Event shortfall *

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*
 

44. How much is requested from Lisburn and Castlereagh City Council? (£) *

 

45. I/We are prepared to furnish details of all cheques, cash and credit card records to the Council's internal audit for inspection during office hours *

 

46. Please confirm that this is the only grant application made to Lisburn and Castlereagh City Council: *

 

47. Detail any other 'in-kind' support envisaged from Lisburn and Castlereagh City Council. 
(E.g. Technical support, advertising etc) *

 

Section 6
Economic impact of event 

48. Estimate the total number of participants expected at the event: *

 

49. Breakdown of expected participants (number or percentage) *

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50. Estimate the total number of Spector's expected at the event:   *

 

51. Breakdown of expected spectators (number or percentage) *

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52. Participant bed nights: *

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53. Spectator Bed nights: *

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54. Is participant/spectator accommodation subsidised by the organisers (or others)  *

 

55. Detail the event expenditure within Northern Ireland; include all event costs spent locally.  Exclude expenditure leaving Northern Ireland (i.e. expenditure which goes to a UK or international based company). *

CostAmount
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Section 7
Event Management 

(Does your organisation have an applied policy on these aspects, where applicable?)

56. Safeguarding Policy                                    

(Child Protection Policy and/or Vulnerable Adults Policy – dependent on audience profile)    *

 

57. Health & Safety Policy      *

  • NB: If successful, a certified Risk Assessment must be submitted prior to any payment
 

58. Equal Opportunities Policy *

 

59. Traffic Management Plan *

 

60. COVID Focused Risk Assessment *

 

61. Valid Public Liability Insurance                    

  • Employers Liability Insurance
    Specific Event Insurance (to include cancellation cover)
*

 

62. Detail any court judgements against you or your company/organisation.

 

63. Are you awaiting any criminal or civil proceedings against you or your company/organisation? *

 

Section 8
Declaration 

I/WE HEREBY SUBMIT THIS APPLICATION TO LISBURN & CASTLEREAGH CITY COUNCIL, SEEKING FINANCIAL ASSISTANCE BETWEEN £1,000 TO £10,000.

 

I/WE WILL COMPLY WITH RELEVANT GOVERNMENT AND PUBLIC HEALTH GUIDANCE AND REGULATIONS AT THE TIME OF THE EVENT.

https://www.nidirect.gov.uk/campaigns/coronavirus-covid-19

I/WE CONFIRM THAT THIS APPLICATION GIVES A TRUE AND ACCURATE PICTURE OF THE PROPOSED PROJECT/EVENT.  

 

I/WE CONFIRM THAT WE HAVE NOT APPLIED FOR NOR RECEIVED FUNDING, DURING THIS FINANCIAL YEAR, FOR ANY ANOTHER EVENT, FROM LISBURN & CASTLEREAGH CITY COUNCIL.   


IF REQUESTED, I/WE WILL PROVIDE THE COUNCIL WITH ANY ADDITIONAL INFORMATION REQUIRED OR CLARIFICATION ON ANY MATTER.  

I/WE ACCEPT THAT LISBURN & CASTLEREAGH CITY COUNCIL DOES NOT BIND ITSELF TO AWARD ANY GRANT OR THE LEVEL OF FINANCIAL ASSISTANCE REQUESTED FOR THE PROJECT/EVENT IN THE APPLICATION.  

I/WE AGREE THAT THE LETTER OF OFFER ISSUED BY THE COUNCIL IS THE BASIS OF ANY AWARD AND NOT THE AMOUNT REQUESTED IN THE APPLICATION.  

 

I/WE WILL ADHERE TO THE PROVISIONS OF ALL CURRENT FAIR EMPLOYMENT, EQUAL OPPORTUNITIES AND DISABLED PERSONS LEGISLATION IN FORCE IN NORTHERN IRELAND AND OBSERVE THE SPIRIT OF THAT LEGISLATION.

 

I/WE CERTIFY, TO THE BEST OF MY KNOWLEDGE AND BELIEVE THAT THE PARTICULARS GIVEN ON THIS FORM ARE CORRECT AND COMPLETE.

 

I/WE ACCEPT THAT IF THE EVENT IS CANCELLED, FOR ANY REASON, NO GRANT WILL BE PAID TO THE APPLICANT AND ANY GRANT ALREADY PAID IN RELATION TO THE EVENT, WILL BE EXPECTED TO BE RETUNRED TO LISBURN & CASTLEREAGH CITY COUNCIL.

64. Details: *

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FALSE STATEMENTS CAN RESULT IN PROSECUTION
 

All applicants for assistance should note that, when a proposal is being considered and assessed, there can be no commitment by Lisburn & Castlereagh City Council to provide financial support until the Letter of Offer has been issued, received, accepted and any prior conditions met. 

 

The information provided on this form may be available to other departments/agencies for the purpose of preventing or detecting crime.

 

 

Return the completed application form on or before Friday 13th December to:

 

Margaret McAvoy

Tourism Development Officer 

Lisburn & Castlereagh City Council

Civic Headquarters

Lagan Valley Island 

Lisburn 

BT27 4RL

Margaret.McAvoy@lisburncastlereagh.gov.uk

 

 

 

INCOMPLETE FORMS WILL BE REJECTED

 

 

GENERAL DATA PROTECTION REGULATION 2016/679

 

Lisburn & Castlereagh City Council collects the data on this form for the purposes of considering financial assistance to organisations (pre and post event).  This data is not used for any other purpose or is not disclosed to any other organisation.

65. For official use only - Date received